Writing a letter of recommendation involves clearly presenting the strengths, achievements, and character of the person you’re recommending, while tailoring it to the opportunity they’re seeking (e.g., job, academic program, or award). Here’s a step-by-step guide on how to write a letter of recommendation, along with a sample template:
Structure of a Letter of Recommendation
1. Header (Optional for Email)
Include your name, title, company/institution, address, email, and the date.
2. Salutation
Address the letter to a specific person if possible:
- Dear [Name],
- If unknown: To Whom It May Concern,
3. Introduction
State who you are, your relationship to the candidate, and the purpose of the letter.
- Example: “I am pleased to write this letter in support of [Name]’s application for [Position/Program] at [Organization/Institution].”
4. Body Paragraph(s)
Provide specific details about:
- The candidate’s role and responsibilities
- Key accomplishments or strengths
- Admirable qualities, including work ethic, leadership style, communication skills, and interpersonal skills
- (For academic letters: intellectual ability, research, or academic performance)
- Try to include at least one specific experience with the candidate that demonstrates the qualities being highlighted
5. Closing Paragraph
Reiterate your recommendation and offer to provide further information.
- “I highly recommend [Name] without reservation. Please feel free to contact me at [email] or [phone] for any further information.”
6. Sign-Off
Use a formal closing such as:
- Sincerely,
- Best regards,
- Include your full name and title
Sample Letter of Recommendation
[Your Name]
[Your Title]
[Company/Organization]
[Email Address]
[Phone Number]
[Date]
To Whom It May Concern,
I am writing to recommend Larissa Sykes, who worked as a Marketing Analyst under my supervision at XYZ Corp for three years. In that time, she consistently demonstrated exceptional analytical skills, initiative, and professionalism.
Larissa was instrumental in launching several successful digital campaigns that led to a 25% increase in client engagement. Her ability to interpret complex data sets and clearly communicate insights made her a key contributor to our team. Beyond her technical abilities, Larissa is a collaborative team player who takes initiative and meets deadlines without fail.
Her dedication, integrity, and positive attitude make her an outstanding candidate for any professional opportunity she seeks. I have no doubt that she will be an asset to your team or institution.
Please feel free to contact me at [email] or [phone] if you need further information.
Sincerely,
[Your Full Name]
[Your Position]